This is the process for an international transfer
ITC = International Transfer Certificate
TMS = Transfer Matching System - the web based system used to record transfers, upload documentation etc.
8 Administrative procedure governing the transfer of professionals between associations
8.1 Principles
1. Any professional player who is registered with a club that is affiliated to one association may only be registered with a club affiliated to a different association after an ITC has been delivered by the former association and the new association has confirmed receipt of the ITC. The ITC procedure must be conducted exclusively via TMS. Any form of ITC other than the one created by TMS shall not be recognised.
2. At the very latest, the ITC must be requested by the new association in TMS on the last day of the registration period of the new association. (This would have been midnight on deadline day)
3. The former association must upload a copy of the player passport (cf. article 7) when creating an ITC in favour of the new association.
4. The former association must upload a copy of any relevant documentation pertaining to disciplinary sanctions imposed on a player and, if applicable, their extension to have worldwide effect (cf. article 12) when creating an ITC in favour of the new association.
8.2 Creating an ITC for a professional player
1. All data allowing the new association to request an ITC shall be entered into TMS, confirmed and matched by the club wishing to register a player during one of the registration periods established by that association (cf. Annexe 3, article 4 paragraph 4). When entering the relevant data, depending on the selected instruction type, the new club shall upload at least the following documents into TMS:
– a copy of the contract between the new club and the professional player;
– a copy of the transfer or loan agreement concluded between the new club and the former club, if applicable;
– copy of proof of the player’s identity, nationality(ies) and birth date, such as passport or identity card;
– proof of player’s last contract end date and reason for termination.
– proof signed by the player and his former club that there is no third-party ownership of the player’s economic rights;
Where third-party ownership of players’ economic rights has been declared (cf. Annexe 3, article 4 paragraph 2), the former club shall upload a copy of the relevant agreement with the third party.
Documents must be uploaded in the format required by FIFA TMS GmbH.
If explicitly requested, a document not available in one of the four official languages of FIFA (English, French, German and Spanish), or a specifically defined excerpt of it, must be uploaded in TMS together with its respective 58 Annexe 3 translation in one of the four official languages. Failure to do so may result in the document in question being disregarded.
A professional player is not eligible to play in official matches for his new club until the new association has confirmed the receipt of the ITC and has entered and confirmed the player registration date in TMS (cf. Annexe 3, article 5.2 paragraph 4).
2. Upon notification in the system that the transfer instruction is awaiting an ITC request, the new association shall immediately request the former association through TMS to deliver an ITC for the professional player (“ITC request”).
3. Upon receipt of the ITC request, the former association shall immediately request the former club and the professional player to confirm whether the professional player’s contract has expired, whether early termination was mutually agreed or whether there is a contractual dispute.
4. Within seven days of the date of the ITC request, the former association shall, by using the appropriate selection in TMS, either:
a) deliver the ITC in favour of the new association and enter the deregistration date of the player;
or b) reject the ITC request and indicate in TMS the reason for rejection, which may be either that the contract between the former club and the professional player has not expired or that there has been no mutual agreement regarding its early termination.
5. Once the ITC has been delivered, the new association shall confirm receipt and complete the relevant player registration information in TMS.
6. If the new association does not receive a response to the ITC request within 15 days of the ITC request being made, it shall immediately register the professional player with the new club on a provisional basis (“provisional Annexe 3 59 registration”). The new association shall complete the relevant player registration information in TMS (cf. Annexe 3, article 5.2 paragraph
6). A provisional registration shall become permanent one year after the ITC request. The Players’ Status Committee may withdraw a provisional registration, if, during this one-year period, the former association presents valid reasons explaining why it did not respond to the ITC request.
7. The former association shall not deliver an ITC if a contractual dispute on grounds of the circumstances stipulated in Annexe 3, article 8.2 paragraph 4 b) has arisen between the former club and the professional player. In such a case, upon request of the new association, FIFA may take provisional measures in exceptional circumstances. If the competent body authorises the provisional registration (cf. article 23 paragraph 3), the new association shall complete the relevant player registration information in TMS (cf. Annexe 3, article 5.2 paragraph 6). Furthermore, the professional player, the former club and/or the new club are entitled to lodge a claim with FIFA in accordance with article 22. FIFA shall then decide on the issue of the ITC and on sporting sanctions within 60 days. In any case, the decision on sporting sanctions shall be taken before the delivery of the ITC. The delivery of the ITC shall be without prejudice to compensation for breach of contract.